CA Through training, it is advisable to educate employees on the distinctions between data mangement functions and how they relate to electronic records management.
Phrases
<P1> Much of the archival practice in the management of electronic records until the last few years, and of the literature describing this practice, has been concerned with managing databases as machine-readable or electronic records. Applying the transaction/evidence test to many databases indicates that they should not be regarded as records in this sense, operating as electronic information systems rather than as electronic recordkeeping systems, to use the neat distinction made by Bearman and his colleagues. (p.18) <P2> Where the essentially evidential quality of a record is not accepted, that is, where records are simply equated with recorded information, the distinction between records and documents tends to disappear . . . a document may be distinguished from a record by the latter's evidential quality in documenting the transaction of business. (p.19)
